25-26 PTA Executive Board Position Descriptions

Contact Lisa (president@brentfieldpta.org) with your questions as we'd love to have YOU onBoard with us!

Please note that ALL Executive Board members are expected to attend monthly meetings (held after drop off and/or at lunchtime) and sign the Confidentiality, Ethics and Conflict of Interest Agreement found HERE.

President     

Coordinate the work of the officers and committees in order to promote PTA Objectives. Preside over all meetings of the association and confirm that a quorum is met before conducting any new business.

Treasurer

Maintain PTA checking account, organize and maintain all records of PTA monies distributed and collected and monitor budget. Responsible for all reporting to local and national governments including tax returns and sales tax returns

Secretary

Take accurate minutes at Executive Board and General Membership Meetings. Keep the current bylaws. Oversee the work flow of the following committee chairs:

1. Bobcat Bulletin (produce Bobcat Bulletin that is distributed via email once a week. Includes gathering material, designing artwork and layout, organizing and producing e-newsletter)
2. Corresponding Secretary (manage all written PTA correspondence to honor special events in our community members' lives)
3. Social Media (maintain BFE Facebook, Twitter and Instagram pages and update as needed)
4. Website (maintain BFE PTA website with latest information including online store)

1^st Vice President, Fundraising

Oversee the work flow of the following committee chairs:

1. Auction (plan, organize and implement yearly spring auction including silent auction and live event)
2. Marquee (track and maintain marquee with current events and birthday names)
3. Paw Pledge Drive (organize and implement our fall fundraiser. Ensure donors are appropriately honored via various channels)
4. Spirit Wear (plan and organize all spirit wear designs. Partner with local vendor for ordering, printing and delivery of merchandise)
5. Talent Show (typically a fifth grade parent; organize and plan all aspects of talent show process from tryouts to the big night)
6. Yard Signs (organize the delivery and pickup of Student of the Month signs every month)

2^nd Vice President, Governance

Oversee the work flow of the following committee chairs:

1. Arts in Education (publicize, administer, and run the National PTA Reflections Program)
2. Council Delegate (publicize and organize volunteers for various of RISD events, including the Clothes Closet and Used Book Fair. Attend monthly council meetings)
3. Membership (conduct membership drive for PTA. Organize PTA membership on BFE PTA website. Apply for and coordinate PTA membership awards)
4. Parliamentarian (ensure parliamentary procedure is followed at the Executive Board and General Membership meetings. Organize the nominating committee and remain impartial and unbiased at meetings)
5. Sister School (explore opportunities for a sister school and coordinate drives for various council initiatives)

3rd Vice President, Family Engagement 

Oversee the work flow of the following committee chairs:

1. 50th Anniversary Event (new this year! Partner with BFE administration to plan and implement a 50th Anniversary party for the school we love!)
2. After School Programs (coordinate various after school programs, including Kidokinetics and Spanish Club for our students)
3. Bobcat Field Day (partner with PE teachers to plan and organize everyone's favorite day!)
4. Back to School Kickoff (organize and implement a back to school event for families and the first day of school parent coffee)
5. Dads on Campus (publicize, administer and run DOCs program including organizing DOCs volunteers for the school year)
6. Mascot (schedule and maintain volunteer calendar for mascot appearances. Fill in as necessary)
7. Social Dances (plan and organize two parent-student dances)
8. Sports & Grounds (manage athletic field scheduling and maintenance plus general campus beautification)

4th Vice President, Student Programs

Oversee the work flow of the following committee chairs:

1. Enrichment (coordinate BFE Destination Imagination and UIL endeavors)
2. Diversity & Inclusion (communicate district D&I endeavors, plan and implement Multicultural Night in late winter)
3. Health & Welfare (collaborate with school nurses to improve health and welfare with primary focus on National Walk to School Day and Red Ribbon Week)
4. In School Programs (partner with administration to book and organize 5-6 in school programs over the course of the year)
5. Library (assist librarians as requested with primary focus on One Book, guest authors and the ordering of Celebration and various other award-winning books)
6. SAGE (inform parents of SAGE resources and coordinate student education on SAGE opportunities and information. Ensure quiet room space at various PTA events)
7. Sixth Grade Advisory (Coordinate 6^th grade activities and communicating with parents, teachers and students. Includes field trips, service project, end of year celebrations, Bobcat Breakfast, memory book and more!)
8. Student Celebration (collaborate with BFE admin to organize and execute monthly Student of the Month ceremonies and pack parties)
9. Yearbook (typically a sixth grade parent; organize, plan, and supervise the BFE yearbook production and distribution)

5th Vice President, Staff Support & Outreach

Oversee the work flow of the following committee chairs:

1. Homeroom Coordinator (assign, coordinate and organize room parent representatives with primary focus on birthday and holiday gifts along with class parties)
2. Hospitality (coordinate and organize various hospitality events for staff, including monthly meals, stock the pantry, Back to School and Open House)

3. LEAD (collect, order and deliver teacher requests for LEAD, a discretionary fund for teachers to requests specialized items for their classroom)

4. School Supplies (organize and run PTA school supply sale, including online sale throughout summer and live sale before school begins, distribute supplies to classroom)
5. Teacher Appreciation Week (new this year! plan and implement daily themed treats to honor our staff in early May)
6. Volunteer Appreciation (manage Volunteer of the Month program, track volunteer hours and organize Golden Apple awards for outstanding volunteers in May)